General Administrative Assistant

Published July 3, 2026
General Administrative Assistant

General Description 

The General Administrative Assistant will provide administrative and clerical support to the Calvary Church office, including assistance within the areas of Adult Ministry, Evangelism, and Communications. 

Time Requirements 

This is a part-time, hourly position requiring up to 30 hours per week, Tuesday through Friday. 

Direct Report

  • Jon Nelson, Discipleship pastor
  • Alissa Jirak, Office and facilities director

 Job Responsibilities 

GENERAL OFFICE 

    • Front desk responsibilities, including answering phones and welcoming guests
    • Maintain and organize general office areas (i.e., files, cabinets, and common office spaces)
    • Assist with inventory, ordering, and stocking supplies throughout the building
    • Communicate with volunteer teams
    • Attend weekly administrative assistant meetings, monthly all-staff meetings, and any meetings upon request
    • Additional office-related duties upon request
MINISTRY AREAS
      • Provide support to Evangelism Ministry, including:
        • Recording and inputting visitor information into the Planning Center database
        • Initiate follow-up communications with new visitors and assist them with the next steps
      • Provide support to Adult Ministry, including:
        • Assist with the preparation of materials for weekly meetings and special events
        • Help monitor and record attendance and participant information
        • Collaborate with the communications team on promotions, announcements, and any printed materials
        • Available as an office contact for Calvary small groups to provide support and help with resources when needed
        • Communicate and collaborate with other pastors and support staff
      • Provide support to the Communications area, including:
      • Assist the communications team with printing, assembling, and distributing materials
      • Help maintain printed and electronic means of communication for Calvary Church
      • Handle administrative tasks for the communications team when needed
      • Attend any relevant ministry or event planning meetings upon request

REQUIREMENTS & SKILLS

  • Warm, welcoming interpersonal skills
  • Strong communication ability (verbal and written)
  • Proficient in Planning Center
  • Strong organizational skills and attention to detail
  • Ability to multitask and manage multiple activities
  • Ability to lift heavy boxes on occasion
  • High level of confidentiality
  • Collaborative and team-oriented